Last Updated on September 21, 2021 by Barbara Trapp

 

3 Unexpected Places to Look for Your Important To-Dos

Beige desk with phone, laptop, planner. 3 Unexpected Places to Look for Your Important To-Dos

During a virtual meeting with my team, my laptop was running loud and slow. While I struggled to share my screen over the noise of my fan, one of my virtual assistants suggested I might have too many tabs open. “Who ME????” Yes, ME.

Whether or not you faithfully use a digital or paper planner, you might have some unrecorded and tasks lurking in hidden places. Here are three unexpected places to look for your important to-dos and tips for managing them.

Browsers

Although I am a professional organizer and help people organize their digital lives, that doesn’t mean I don’t struggle with tab-mania myself. A single project might require opening up multiple tabs to access programs, do some research, and keep up with email and virtual meetings. As I move through tasks, those tabs multiply and often don’t get closed in a timely manner.

On this occasion, so many tabs were open in my browser that I couldn’t even make out the favicons, those tiny branding images on browser tabs. In fact, a click of the drop-down arrow at the end of the row showed even more tabs open.

As soon as we finished our meeting, I started clicking and closing tabs. I also found myself writing in my planner. One tab reminded me I needed to finish some research. Another prompted an idea for a yet-to-be-written blog post. And yet another was a PDF of an online receipt I needed to save. Those tabs were important to-dos! Anything that took just a few minutes ago, I took care of immediately.

Perhaps neglected open tabs in your browser are unrecorded tasks for your to-do list. Like a tactful Apple store employee once told me, “Just like you need rest, so does your laptop. Turn it off at night.”

So I challenge you: Every night for a week, close all your tabs. That’s right, all of them. You can “pin” those you use daily (right-click on the tab) so they open when you restart your computer, or bookmark them so you don’t need to search. Either way, you will save time. Wait, did you catch the word, restart? Yes, shut that baby down for the night.

TIPS:

Your browser is just one place your important to-do’s might be hiding. Here are two more places:

Voicemails

Occasionally my voicemail is full and I have to clear it out. Every single message is something I need to do. The car repair shop now has a part that I’ve been waiting on, so I need to schedule a an appointment. My mother sang “Happy Birthday” on another message and I want to save it to my cloud storage. Another message reminds a prescription is ready for pickup. That’s an errand to the pharmacy. All of these are tasks that need to go on my list of important to-dos.

TIPS:

Scraps of paper

If you frequently write on sticky notes, scraps of paper, and/or notepads, then you might be  a “paper planner” person. As much as I love technology for its efficiency, I use Michael Hyatt’s Full Focus Planner to keep track of my important to-dos. I love the feel of pen-to-paper and checking things off with a flourish. Clicking and swiping on a to-do app just doesn’t give me the same satisfaction, no matter how nice the interface is.

Sometimes I catch myself writing on sticky notes or notepads when on calls or webinars. I make a point of checking for these hidden to-dos on my desk at least weekly, putting them in the right spot in my planner. Often I make these temporary notes because I’m not quite sure when or if I am going to tackle them. The solution for this is a “grasscatcher list,” a master list of to-dos that aren’t urgent but shouldn’t be forgotten. Mine is in the back of my quarterly planner and I do a serious list sweep monthly and quarterly to weed that list down. David Allen’s Getting Things Done (GTD) system refers to this as a “Someday Maybe” list. 

TIPS:

Summary

Open browser tabs, voicemails, and scraps of paper are just a few of the unexpected places to look for your important to-dos. This digital and paper clutter can be prompts for tasks and they can pile up if not dealt with. Take care of them immediately or record in your planning system. Better yet, if not needed, delegate or discard.

Three things to do on a regular basis (think daily, every other day, or at least weekly):

With all your browser tabs closed, your voicemails cleared, and random notes recorded, you will get a good night’s sleep, and so will your laptop.

So, how many tabs are open on your device as you read this?

Need help with organizing your digital life? Call 904-500-7678 (SORT), message me or schedule your free consult. I’d love to help you get some clarity so you can live the life you desire!

Barbara Trapp, CPO®, Certified Professional Organizer® and Productivity Coach
Zen Your Den®  and Zen Your Biz™
Professional Member, NAPO (National Association of Productivity and Organizing Professionals)
Life Transitions Specialist, NAPO
Residential Organizing Specialist, NAPO
Workplace Productivity Specialist, NAPO