It’s National Checklist Day! (But you need to use checklists EVERY day)

Once upon a time, I was on a small plane that was about to take off from the Ft. Lauderdale airport to the Bahamas for a working vacation. Ahhh…that sounds awesome (note to self: plan another one of those). Okay… so I was a little nervous because a recent small plane crash was still making Read More

Photo of checklists on a clipboard. Photo by rawpixel on Unsplash
Checklists are great productivity tools! (photo by rawpixel on Unsplash)

Once upon a time, I was on a small plane that was about to take off from the Ft. Lauderdale airport to the Bahamas for a working vacation. Ahhh…that sounds awesome (note to self: plan another one of those). Okay… so I was a little nervous because a recent small plane crash was still making headlines and this plane was packed with gear and suitcases right down the center of the aisle. Although the sky was a cloudless, beautiful blue, I’d brought a John Grisham novel along just in case I needed a distraction while flying over the ocean.

The side door closed and the engine sputtered to life. A few feet in front of me in the cockpit, the pilot was peering over a checklist in a large black ring binder. After a minute he slammed it shut. What I saw next got my attention. On the front was a cover sheet with these words in large black print: “HOW TO FLY A PLANE.” Our pilot had a sense of humor. I kept my nose in my book for the entire flight.

The History of Checklists

Humor aside, it was a real-life catastrophic plane crash in 1935 that launched the widespread use of checklists. Although the plane was in perfect condition, the flight crew had forgotten one simple, but crucial step: they had neglected to release the flight control gust locks. By the time one of the pilots realized the mistake, it was too late. As a result of this preventable accident, the “check list” was developed and is still required in all aircraft today.

Checklists Today

Checklists are essential for everything from preparing for takeoff in a plane to closing down a restaurant kitchen at the end of the day. They prevent critical steps from being missed and are one of my favorite organizing and productivity tools to create and use for complex tasks that need to be repeated. I love them because they free up memory space and allow me to focus on whatever is in front of me. I’ve created checklists for myself and clients to help with a variety of activities and projects such as:

  • Onboarding employees
  • To-do lists
  • Hurricane preparation
  • Contractor vetting
  • Weddings
  • Job fairs and vendor booths
  • Birthday parties
  • Community events
  • Garage sales
  • Presentations
  • Research/comparisons for purchasing a new car or RV
  • Setting up audiovisual equipment
  • Shopping (standard lists for different stores, customized grocery lists)
  • Packing (different kinds of lists for conferences, camping trips, extended vacations, cruises, summer camps, international travel)

What checklists do you currently use to help you stay organized? What activities of your life and work could be more organized with a comprehensive checklist? The objective eye of a professional organizer and productivity consultant can help you create the checklists you need to keep you and your family and/or work team on track.

Need help creating checklists and other productivity tools? Call me at 904-500-SORT (7678) or message me here for your free consult for organizing, productivity consulting or life coaching. I’d love to help you simplify and Zen Your Den® (and your life).

Barbara Trapp, Professional Organizer, Productivity Consultant, and Life Coach
Zen Your Den®
Professional Member, NAPO (National Association of Productivity and Organizing Professionals)
Residential Organizing Specialist, NAPO
Workplace Productivity Specialist, NAPO
Life Transitions Specialist, NAPO

Moving Season Doesn’t Need to Mean Moving Madness

June marks the end of the school year, beginning of summer and peak moving season! Different sizes of containers – boxes, storage units, and homes – are being emptied and filled. Chaotic Packing Costs Time and Money I’ve worked with a number of organizing clients who hadn’t quite unpacked after moving a year or more Read More

June marks the end of the school year, beginning of summer and peak moving season! Different sizes of containers – boxes, storage units, and homes – are being emptied and filled.

Chaotic Packing Costs Time and Money

It's moving season! Here's an office filled with stacks of various moving boxes.
June to August is Moving Season!

I’ve worked with a number of organizing clients who hadn’t quite unpacked after moving a year or more earlier. They were busy, rushed, and in the end, had to just leave it to the movers to figure out. Later, boxes marked ‘miscellaneous’ or ‘extra kitchen stuff’ remain unopened in corners of attics, garages and storage units.

Feeling unsettled is… unsettling. Frazzled people hire me and together we unpack the mystery boxes. They realize they can do without most of our discoveries permanently. Mismatched glassware, worn linens, books, and odds and ends fill donation bags. The purging process starts slow, but momentum builds as we uncover more space. Space to think. Space to breathe. Space to live.

Getting organized before a move has benefits. According to a 2016 study by Wakefield Research for SpareFoot, more than 50% of us describe our homes as cluttered and 61% believe moving is the best opportunity to declutter. Things that are in their right homes when you pack will be packed together. Boxes that are clearly marked with related contents and room destination will be unpacked sooner. And less stuff means less moving and storage expenses!

Key Questions to Ask Yourself

Ask yourself these questions when deciding which items get to earn their way into your new home:

  • Do I only have this because I feel obligated to keep it?
  • Does something else I own have the same purpose?
  • Would I pay to move this?
  • Would I pay to store this?

Your answers might make the business of moving much less painful!

Need help decluttering before a move or settling in after one? Call me at 904-500-SORT (7678) or message me here for your free consult. I’d love to help you Zen Your Den®!

Barbara Trapp, CAPM
Professional Organizer
Zen Your Den®
Professional Member, NAPO (National Association of Productivity and Organizing Professionals)
Residential Organizing Specialist, NAPO
Workplace Productivity Specialist, NAPO