Last Updated on September 21, 2021 by Barbara Trapp

Just a week to simplify your life?? With the right mindset, you can make some real progress! Here are four suggestions to do just that:

Schedule Chores and Errands

In his book, The Productivity Project: Accomplishing More by Managing Your Time, Attention, and Energy, Chris Bailey outlines his year spent conducting numerous productivity experiments on himself. One concept, scheduling blocks of time for various household tasks, proved to be a winner. It may not sound fun and exciting, but you might try this for a month. Instead of scattering tasks throughout the week, schedule a block of time for all your errands (grocery shopping, gassing up, etc.) and another for chores (laundry, vacuuming, cleaning). You’ll simplify your life and might free up some time in the process!

Keep ONE calendar

Simplify your life! A road sign with complicated simple words on sky background
Simplify your life!

A young college student contacted me for help with scheduling, time management, and general organization. Her first semester of school hadn’t gone well and she’d failed two courses. Her second semester would be a “do-over” – she needed to improve her GPA for nursing school.

I asked what planning system she was using if any, and she proudly produced four colorful paper planners with calendars, each for a different area of her life. I asked if that was working for her and she admitted it wasn’t. She spent more time updating her various planners (or looking for them) than actually getting assignments done. I encouraged her to select one planner for everything.

Recently I asked a new Baby Boomer client the same question. She also used four calendars! A large calendar pad covered the top of her small desk. She carried a decorative 5′ x 8′ planner for personal appointments and lists, and a larger, more serious looking planner for her new home business. She also used a digital planner. She too had hired me for help with time management.

Do you see a theme here? Both clients were trying to use multiple systems and still needed help with time management. Systems should serve your needs, not the other way around. Using just one calendar/planner instead of several can simplify your life.

Digital and paper planners and calendars

For individuals (middle school age and older), I recommend using one planning system. If seeing a “big picture” view is important to you (as it was with my Baby Boomer client), then select a paper planner with a two-page-per-month spread insert or, for digital planners, select the “month” view on a larger screen. Busy families and couples may need a shared calendar. A large wall/fridge calendar with everyone’s appointments is one solution. Or, for the tech-savvy, appointments can be shared by “inviting” others to the appointment.

What’s the difference between a planner and calendar? A planner may have both a calendar and a to-do list. I record all my appointments in my digital calendar so I can use alerts and GPS map features. My to-do lists are in a paper planner because ultimately, I am a paper planner person.

Stack Your Habits

Want to form a new habit quickly? Try habit-stacking. Let’s say you want to develop a new habit of taking a vitamin D pill every morning but you keep forgetting. You have no problem remembering to brush your teeth every morning because it’s an ingrained habit. To form the new habit of taking the vitamin, you put the bottle near your toothbrush. Then when you brush your teeth you will see the bottle, reminding you to take the vitamin. You’ve stacked a new habit on top of an old one! The strength of your strong habits can help you create new ones. Habit stacks create routines. Routines can simplify your life.

Here’s my morning routine:

  1. Turn on the coffee machine (old habit) and while the water is heating, empty the dishwasher (new habit).
  2. Fix my coffee (old habit) and make a glass of iced lemon water (new habit).
  3. Bring my coffee and water into the living room (old habit) and while the coffee cools a bit I meditate (new habit).

There are many books on the subject. Try Habit-Stacking by S. J. Scott for a huge list of examples.

Have Less Stuff

Numerous clients have become wistful over magazine layouts of uncluttered designer homes with nary a scrap of junk mail or tchotchke in sight. One client admitted she would be happy just living in a hotel room. Another took me to a relative’s home to show what they wanted their own home to look like. Nothing was out-of-place. Each room had what it needed to function and nothing more. The difference? Less stuff. They had simplified their home.

If you truly want a zen-minimalist-sparsely-decorated home but every existing space is filled, you will need to do some serious downsizing to achieve your dream. Stuffing the excess in storage units, closets and attics is not the same as downsizing.

Ready to simplify your life? I offer nonjudgmental help to busy and overwhelmed women like you! Call me at 904-500-SORT (7678) or message me here for your free consult. I’d love to help you simplify and Zen Your Den® .

Barbara Trapp, CAPM
Professional Organizer
Zen Your Den®
Professional Member, NAPO (National Association of Productivity and Organizing Professionals)
Residential Organizing Specialist, NAPO
Workplace Productivity Specialist, NAPO